Tutorial: record a resolution and its first receipt

This exercise follows a resolution from draft terms to an inbound receipt. It demonstrates recordkeeping; no bank transfer or QuickBooks posting is required. Use a demo matter and a fictional payor. You need permission to create resolutions and checks. An accounting user must complete routing and activation. Use only an approved demo deposit account. The simplified example uses a $1,000 settlement, a previously recorded $125 case expense, and $875 client recovery. It assumes no attorney fee to make the allocation easy to follow. Use your firm’s approved terms for real cases. Use these additional fictional training values: agreement date November 2, 2026, check reference TRAINING-RECEIPT-01, received date November 5, 2026, and deposit date November 6, 2026. Assume this demo receipt was deposited; real records must use their actual evidence. Ask your trainer to confirm the demo account and zero-fee terms before proceeding. Paralegals can complete step 1. The assigned reviewer and accounting staff complete step 2. Only staff authorized to record receipts and allocations should continue with steps 3–4.

1. Prepare the resolution

1. Open the demo matter’s Accounting → Resolutions and select Add Resolution.
2. Choose Settlement, enter 1000.00, and use the fictional agreement’s date and payor.
3. Review fee and referral fields; confirm they match the training terms.
4. Save as a Draft and reopen it to check the amount and status. If your Accounting role shows Initial status, select Draft for this handoff exercise.

Checkpoint: there is one draft arrangement. Creating it has not logged a receipt.

2. Review and activate

If a resolution-review automation is enabled, its designated reviewer opens the pending item in Approvals, checks the terms, and records the outcome. Accounting verifies the terms, selects Activate Resolution, chooses the approved Deposit account, and confirms Activate resolution. Use Edit first if the terms need correction. Review and activation are separate actions. Checkpoint: the resolution shows the intended routing and Active status. No money has moved merely because it is Active.

3. Log the incoming receipt

1. Open the matter’s Accounting → Checks and select Add Check, or use Log Inbound Check in the matter header.
2. Confirm the case/client and demo payor; enter 1000.00 and the fictional check reference.
3. Link the resolution from this exercise.
4. Select Deposited, enter November 6, 2026 as Deposit Date, and select the approved demo bank account. Under More options, set Date Received to November 5, 2026. Leave the client email option off for this exercise. Select Allocate later to practice allocation in the next step.
5. Save and reopen the check.

Checkpoint: one inbound receipt is linked to the correct resolution. Record its Check ID so you can locate it again.

4. Allocate and verify

1. Open the saved check and select Allocate Funds. If it is already fully allocated, inspect those allocations instead of entering them again.
2. Assign 125.00 to the existing case expense and 875.00 to client recovery.
3. Confirm Check Amount and Total Allocated both equal 1000.00, with Remaining equal to zero.
4. Save and inspect each resulting disbursement.

Expected result: the receipt is fully allocated. The recipients’ actual payment progress is recorded separately on their disbursements.

Next step

Follow Update a recorded disbursement, then find this receipt in Resolution Payment History. Use its payment and resolution IDs to compare the report with the source records.